Accounting for Professionals

Built for a practice rather than a factory. Chartered accountants, tax consultants, GST and erstwhile service-tax consultants bill for time and advice, not for stock, and they carry a client list that has to be chased, visited, billed and filed for. This is the same accounting engine as the rest of the range, configured so the billing side is professional billing and the compliance side is the one a consultant actually lives in.

It runs as its own PROF configuration of the pack: the Sales / Challan / Job-work menus are off, a dedicated Billing menu takes their place, and the sales register is relabelled Billing Register throughout — including the GST version.

Billing a practice

• Billing and Auto Billing — for retainers and any fee that repeats every month or quarter without being re-typed
• Expense, Purchase and Purchase Return entry alongside it, so the firm’s own books are in the same place as its billing
• Billing Register and Billing Register (GST), plus Detailed Billing for a line-by-line view of what was billed against what
• Item, item group and price list masters with party-wise rates, so a client’s agreed fee is picked up rather than remembered
• Invoice printing with bulk print on a single click, cheque printing with per-bank settings, vouchers, and address label printing
• Digital signature on the invoice, switched on per installation
• Receipt statement, outstanding statement, aging analysis and adjustment, and outstanding reminder SMS — the collection end of a practice, which is where most of the money actually goes missing

GST — the returns, not just the tax column

The GST work is not a rate field on an invoice. The pack builds the return workings themselves:

• GSTR-1 generation into the GST offline utility’s own Excel template, or as the separate CSV files it accepts — B2B / SEZ / deemed export, B2CL, B2CS, CDNR (credit and debit notes), exports, HSN summary split B2B and B2C, and the documents issued sheet
• HSN summary sanity check before export: the same HSN code appearing against two different units is flagged, and can be merged on approval; units are normalised to the portal’s UQC codes
• GSTR-2 generation into its offline-utility template, for the inward side and the reconciliation that follows it
• Sales Register (GST), Purchase Register (GST), Debit Note Register (GST) and Credit Note Register (GST) — the registers the returns are built from, so a figure can be traced back to the entry that produced it
• GST-registered debit and credit notes as their own entry screens

E-invoicing

For clients over the e-invoice threshold, the loop is closed inside the pack:

• Generate e-invoice JSON — pick the invoices, and a schema-conformant IRN JSON file is written for upload to the IRP or its offline utility
• Import e-invoice details — the portal’s returned Excel is read back in, bringing IRN, acknowledgement number, e-way bill number and the signed QR string onto the invoice that produced it
• The QR code image is generated locally from that string and printed on the invoice — no internet call at print time

Client tracking and return filing

Switched on for service and GST consultants, this is the half of the software that has nothing to do with debits and credits:

• Login to GST and Login to Service / Excise — client portal credentials held against the client, so filing does not start with a hunt through a spreadsheet
• Client visit activity and client visit schedule, with visit SMS to the client
• Tracking of returns — what is due, what is filed, for whom — with a returns tracking report
• Client visit report and website login records
• Service / Excise client and user mapping, so work is owned by a named person in the office

Statutory and audit work

• TDS entry and TDS certificate receipt
• Service tax payable and service tax challan workings, for the periods still under assessment
• Final accounts: statement of affairs (V format, T format in 2 and 3 columns), statement of capital, trial balance, income and expenditure account, fund flow, cash flow, cost-centre-wise income and expenditure
• Audit reports: loan and balance confirmations, interest calculation, capital investment at a glance, cash withdrawals and deposits, over/below analysis, statistics, travelling expenses statement, cost-centre-wise statement, entry list with created-by and modified-by, master info
• Entries locked selectively once audited — by date range or entirely — so a signed year cannot move while the current one is being written

Everything from the pack that a practice still needs

• Tally data migrated in — accounts, opening balances and the daybook
• Bank book import, bank reconciliation, and opening BRS
• Reminders shown on startup and at the times you set, per user
• Document tracker, so the scanned copy sits against the entry it belongs to
• Template builder and a report set — a batch of reports generated, printed or mailed in one shot
• Every report goes out as Excel or PDF on a single switch, or straight into a mail
• Every grid filters, sorts, groups, hides and re-orders columns like Excel, with subtotals on the grouped column, and exports exactly as you left it
• Several windows open at once, switched between freely — unlike Tally
• Rights per user on every menu, so an article sees entry screens and not the computation
• F1 help on every module, and automatic online updates so every machine in the office is on the same version

Technical details

• Front end: Microsoft .NET (VB.NET) on Windows, .NET Framework 4.8
• Back end: Microsoft SQL Server, from SQL Server 2005 through SQL Server 2022
• Output: native Excel and PDF, SMTP mail, SMS